AI for small-business operations
One chat box over everything your business runs on.
Spine automates the manual work inside a small business and connects it to the software you already use. Ask in plain English and get the answer from whichever system holds it.
Free fifteen-minute conversation · No login · No sales call
Try asking
- Fuel spend, last six months
- Receipts waiting for review
- Renewals due this quarter
- Expense report by employee
- Unpaid contractor invoices
Where the work sits
Your work lives in three places. They do not talk.
Applications you built
The system someone built for your business, or the database your office keeps up to date.
Products you bought
QuickBooks and the other software you pay for every month.
Work done by hand
Email, spreadsheets, texts and memory, because nobody ever built an application for it.
Spine connects to the first two, builds applications for the third, and gives everyone one plain-English way in. Nobody has to learn where things live or which menu to open.
What that looks like
Work that used to need a person. Now it runs on its own.
A few examples an owner will recognize. Anything that moves money waits for a person to say yes.
Logs receipts as they arrive
Receipts sent by email are read, checked against your policy and logged. Duplicates get flagged. An unreadable one goes to a person with the image attached.
Answers from every system
Ask what you spent on fuel last month. Spine finds the number in whichever system holds it, with a chart if that helps.
Hands back the spreadsheet
Ask for an expense report by employee and get a spreadsheet back, ready to send.
Codes invoices, then waits for you
Contractor invoices that arrive by email are coded to the right job or property. Nothing posts to QuickBooks until a person approves it.
Keeps track of renewals
Lease, license and insurance renewals are tracked, with reminders well ahead of each date.
Builds what you never had
Where no application exists, one gets built: job costing from estimate to final margin, or hiring through onboarding to payroll.
How it starts
Three steps. The first takes fifteen minutes.
A fifteen-minute conversation
In chat, with no login and no sales call. You describe how your business runs, one question at a time.
A written brief in two business days
What your business runs on, what is done by hand, and what could run on its own.
The first fix, running in weeks
The thing that hurts most gets built first, and you reach it through the same chat box.
Industries
Built for one business at a time. The work is familiar by industry.
Real estate and property management
Rent to match against leases, contractor invoices to code to the right property, and renewal dates kept in someone's head.
See the workConstruction and trades
Estimates, change orders and subcontractor invoices spread across email and spreadsheets, with the real margin known only at the end.
See the workHome services
Cleaning, landscaping and pest control run on recurring schedules, quotes from photos and an invoice for every visit.
See the workLaw practices
New matters start with intake forms and conflict checks, and end with time to capture and trust accounts to reconcile.
See the workHealth practices
Dental, chiropractic, physical therapy and veterinary offices juggle schedules, recall lists, insurance claims and intake forms.
See the workAccounting and bookkeeping firms
Busy season goes to chasing documents, answering the same client questions and tracking deadlines.
See the workQuestions
Plain answers.
If yours is not here, ask it in the conversation.
Do I have to replace QuickBooks or anything else I use?
No. Spine connects to the software you already pay for and works alongside it. Your accounting system stays the place your books live.
Can it spend money or post to my books on its own?
No. Spine prepares the work, and anything that moves money waits for a person to say yes.
What happens when it does not know the answer?
It says so. A receipt with no readable total goes to a person with the image attached. Spine never fills in a number it made up.
Do my staff have to learn new software?
There are no new screens to learn. People type a question or an instruction in plain English, the way they would ask a colleague. Roles decide what each person can see and do.
Where does my data live?
In your own systems, on a server in your business's name. If you stop using Spine, nothing is held back.
How long until something is running?
The first module, the one process that hurts most, is built and running in weeks.
Start with a fifteen-minute conversation.
In chat, with no login and no sales call. A written brief follows within two business days.
Start the conversationFree. No obligation on either side.